At any conference or party, the audio visual equipment used is often
the defining factor of the event. Choosing the right equipment can make
the difference between ordinary and extraordinary, reinforcing the key
messages of the event and creating a memorable experience for those
present. It is one of the key areas of event management, with event
planners usually offering a wide range of audio visual equipment to
choose from according to the size and scope of the event.
The right event organisers
When
looking for an event management company to organise your event you will
need a mix of experience, knowledge and value. The equipment should be
in good condition and the team that you are hiring it from should
demonstrate an understanding of safety requirements and technological
know-how. Experienced event management companies will also be familiar
with the different venues in the area as well as the technology that is
best suited to each. They will work alongside you, ideally being
flexible and open to listen to your views in order to fulfil your vision
in creating the event.
Equipment to suit the event
A
corporate event is especially dependent on audio visuals to create a
lasting imprint on the minds of attendees. One of the first things to
consider when choosing audio visual equipment is the type of venue that
you will use to host your event as well as the mood you are trying to
create. Indoor and outdoor venues require different types of equipment
as do small and large spaces.
Videos are an excellent way of
transmitting a message to the entire audience and can be played on an
LCD/plasma screen or projector. Media players such as Apple TV allow
iPad and Macbook users to wirelessly stream presentations and content to
large format screens.
For the accompanying sound to be clearly
heard, you can choose from a variety of high quality powered speakers
that can project sound at a range of volumes from a pleasant pitch to a
tone that suits large outdoor gatherings.
If individual speeches
or presentations are to be made you will also need equipment such as
microphones and lecterns. Event management companies may offer to
customise the lectern with your business logo. Public address systems
are available in configurations to suit both small and large events,
allowing presenters and the audience to enjoy crisp, clear and quality
sound throughout.
If your event is an exhibition you may also want
to look at equipment such as exhibition audio kits for your booth.
Other equipment to consider includes mixing desks, amplifiers,
headphones, cameras, video walls and touch screens. Special dinners,
parties and launches can also benefit from audio visual technology.
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